Sponsor a Guest

Guest PennKey Form

Download Guest PennKey Form (PDF)

 

What is a Sponsored Guest?

A sponsored guest is an individual who has an official business need for a PennKey but is not a Penn faculty member, staff member, student, or University of Pennsylvania Health System (UPHS) employee. A department must sponsor guests, and Business Administrators (BA) or the IT Support staff of the School or Center typically submit sponsorship requests for the guests and sponsors. 
 

Guest Sponsorship Instructions

Are you a Business Administrator (BA) or IT Support staff?

Yes

Does your organization have a PennKey Administration Station?

Yes

Please contact your PennKey Administration Station to assist with your Guest PennKey request.

No 

  1. Download the Guest PennKey Form
  2. Please check affiliations while working to complete form
  3. Email help@isc.upenn.edu about your sponsored guest, butdo not include the completed Guest PennKey Form.
  4. A PennKey Support analyst will contact you with further instructions on securely transferring the completed guest form via Secure Share.
  5. Once the guest PennKey request is processed, we'll securely send you a Setup Code and registration instructions to pass on to your guest.

No

University employees

If you are a Penn staff or faculty member and want to sponsor a guest, please contact your Business Administrator (BA) or IT Support staff for assistance.

PSOM and UPHS employees

Perelman School of Medicine (PSOM) employees and University of Pennsylvania Health System (UPHS) affiliates who want to sponsor a guest should use the PSOM PennKey Guests website, fulfilled by Penn Medicine Academic Computing Services (PMACS), the IT Support group at PSOM.

CHOP

Children's Hospital of Philadelphia (CHOP) employees wanting to sponsor a guest should consult the CHOP PennKey Administration website.

 

Guest Affiliations

Each guest has an assigned affiliation based on their role while at Penn, such as Courtesy or Medical Resident. Although the generic affiliation of "Guest" is available, sponsors are encouraged to pick a more specific affiliation which closely matches the guest's role at the University.

Note Because some affiliations may allow access to some Penn electronic resources and not others, please check with your IT support group and/or the administrators of the resources you'd like your guest to access, in order to select the most appropriate affiliation.

Advisor: used for members of a Board of Advisors, which is the advisory body to the dean of a school or director of a major University unit.
CHOP: used for employees of Children's Hospital of Pennsylvania.
Courtesy: used for individuals affiliated with a specific University department.
Guest (Non-Persistent): used as a last resort, when no other categories seem to fit. This is used for people who have a short term association with Penn. Non-Persistent guests receive a PennKey which is not based on their name, but on a sequential number.
Guest (Persistent): used as a last resort, when no other categories seem to fit.
Monell: used for employees of Monell Chemical Senses Center. 
Service Provider/Consultant: used for those hired to provide services, such as contractors and outside consultants, etc.
Trustee: used for people who are on Penn's Board of Trustees, which is solely responsible for formal institutional governance and fiduciary responsibilities.
Visiting Student: used for students enrolled at other academic institutions, but studying at Penn.
Volunteer (Non-Persistent): used for people who donate their time and efforts to Penn without financial compensation. This is used for people who have a short-term association with Penn. Non-Persistent volunteers receive a PennKey, which is not based on their name but on a sequential number.
Wistar Staff: used for employees of the Wistar Institute.