Sponsor a Guest | Information Systems & Computing

Guest PennKey Form

What is a Sponsored Guest?

A sponsored guest is an individual who has an official business need for a PennKey but is not a Penn faculty member, staff member, student, or University of Pennsylvania Health System (UPHS) employee. A department must sponsor guests, and Business Administrators (BA) or the IT Support staff of the School or Center typically submit sponsorship requests for the guests and sponsors.

Guest Sponsorship Instructions

Are you a Business Administrator (BA) or IT Support staff?

Yes

Does your organization have a PennKey Administration Station?

Yes

Please contact your PennKey Administration Station to assist with your Guest PennKey request.

No

Download the Guest PennKey Form
Please check affiliations while working to complete form
Email help@isc.upenn.edu about your sponsored guest, butdo not include the completed Guest PennKey Form.
A PennKey Support analyst will contact you with further instructions on securely transferring the completed guest form via Secure Share.
Once the guest PennKey request is processed, we'll securely send you a Setup Code and registration instructions to pass on to your guest.

No

University employees

If you are a Penn staff or faculty member and want to sponsor a guest, please contact your Business Administrator (BA) or IT Support staff for assistance.

PSOM and UPHS employees

Perelman School of Medicine (PSOM) employees and University of Pennsylvania Health System (UPHS) affiliates who want to sponsor a guest should use the PSOM PennKey Guests website, fulfilled by Penn Medicine Academic Computing Services (PMACS), the IT Support group at PSOM.

CHOP

Children's Hospital of Philadelphia (CHOP) employees wanting to sponsor a guest should consult the CHOP PennKey Administration website.

Guest Affiliations

Each guest has an assigned affiliation based on their role while at Penn, such as Courtesy or Medical Resident. Although the generic affiliation of "Guest" is available, sponsors are encouraged to pick a more specific affiliation which closely matches the guest's role at the University.

Note Because some affiliations may allow access to some Penn electronic resources and not others, please check with your IT support group and/or the administrators of the resources you'd like your guest to access, in order to select the most appropriate affiliation.

Advisor: used for members of a Board of Advisors, which is the advisory body to the dean of a school or director of a major University unit.

CHOP: used for employees of Children's Hospital of Pennsylvania.

Courtesy: used for individuals affiliated with a specific University department.

Guest (Non-Persistent): used as a last resort, when no other categories seem to fit. This is used for people who have a short term association with Penn. Non-Persistent guests receive a PennKey which is not based on their name, but on a sequential number.

Guest (Persistent): used as a last resort, when no other categories seem to fit.

Monell: used for employees of Monell Chemical Senses Center.

Service Provider/Consultant: used for those hired to provide services, such as contractors and outside consultants, etc.

Trustee: used for people who are on Penn's Board of Trustees, which is solely responsible for formal institutional governance and fiduciary responsibilities.

Visiting Student: used for students enrolled at other academic institutions, but studying at Penn.

Volunteer (Non-Persistent): used for people who donate their time and efforts to Penn without financial compensation. This is used for people who have a short-term association with Penn. Non-Persistent volunteers receive a PennKey, which is not based on their name but on a sequential number.

Wistar Staff: used for employees of the Wistar Institute.

PennKey Administration Stations

Arts & Sciences
For SAS faculty and staff by appointment only:
Suite 501, 3600 Market St. - open by appointment only
Contact: pennkey-help@sas.upenn.edu

Dental Medicine
For Dental School students, faculty & staff by appointment only:
Contact: pdmsupport@dental.upenn.edu

Design
For Design students, faculty and staff by appointment only:
314 Meyerson Hall
Contact: ithelp@design.upenn.edu or (215) 898-3160

Engineering & Applied Sciences
For SEAS students, faculty, and staff only:
169 Levine Hall
Open on walk-in basis: Monday - Friday, 10:00am - 4:00pm

Law
For Law School students, faculty, and staff by appointment only:
T-232 Law School
Contact: itshelp@law.upenn.edu or (215) 898-2679

Medicine
For PSOM students, faculty, and staff by appointment only:
Contact: medhelp@pennmedicine.upenn.edu (appointment or Setup Code pickup)
For more information, see https://www.med.upenn.edu/dart/psompennkey.html

For CHOP affiliates by appointment:
See: https://www.med.upenn.edu/dart/psompennkey.html
(Note: sponsorship form required prior to making an appointment.)

Nursing
For Nursing students, faculty, staff by appointment only:
Nursing Education Building
Students: Contact (215) 898-6687 or pennkey@nursing.upenn.edu
Faculty/Staff: Contact (215-898-5981) or pennkey@nursing.upenn.edu

Social Policy & Practice
For SP2 students, faculty, & staff by appointment only:
Contact: SP2 Information Services at (215) 898-5750 or sp2help@sp2.upenn.edu (appointment or setup code pickup)

Veterinary Medicine
For Philadelphia campus Vet students, faculty, and staff:
128 Rosenthal Hospital
Open on walk-in basis: Monday - Friday, 9:00am - 10:00am

For New Bolton Center students, faculty, and staff by appointment only:
Contact NBC Computing Help Desk at nbc-help@vet.upenn.edu or (610) 444-5800

Wharton
For Wharton faculty and staff by appointment only:
Contact: pennkey-help@wharton.upenn.edu